eTender Information
Civil Aviation Authority of Nepal (CAAN) has moved a step forward
in process of procurement. This e-Tendering web portal of CAAN is
designed to facilitate the bidder to submit their bids through
e-submission. It is hoped this mechanism of submission of tender documents
and BOQ will increase transparency, non-discrimination, equality of
access, and open competition. This site provides easy to use internet
access for tender information, information on award of contracts and an
alternate facility to submit bids through e-submission to all interested
bidders as specified in the Instructions to Bidders.
Guidelines for bid submission through electronically (e-submission):
1. Interested bidder must, at fist, register in web portal of CAAN. Any contractor willing to bid can register him/her self in the web portal by clicking signup new contractor section. The bidder must give his detail information by filling the form correctly with valid email address. After submission of form for new contractor, an automated generated email will be sent to contractor's email address with a link. The contractor must click the given link to confirm his/her registration. The contractor will not be valid for our system until he/she will confirm his registration by clicking the given link. Thus, email address will be valid and unique i.e.. two contractors with same email address can not register in our web portal. The contractor should choose his/her password for login purpose. This password must be kept secret.
2. Any new tender notice is published on the web portal. Anyone (registered or non registered contractors) can see limited information about the published notice. But, bidder must purchase the tender documents to see detail of the tender.
3. The bidder must come to office of CAAN to purchase the hard copy of tender document with specified fee. When a contractor purchases tender document, his username is enabled by CAAN for the specified tender.
4. The bidder can submit BOQ form and upload other necessary documents after login into his account. Along with BOQ, he can upload scanned copy of other specified documents. This facility will be available at any time before bid opening day. While sending BOQ, the bidder must generate a password and kept secret. The bidder must be present in bid opening day with this password or send this password via email to CAAN before bid opening day. This password will be used to see the BOQ sent by the bidder. So, every bidder must keep this password secret. This password is different than the password chosen by contractor for login purpose. There should be one password for each bided tender The other important thing to understand is: one bidder can not submit multiple bids for one tender. While sending BOQ form, the bidder should upload scanned copy of following documents.
i. Company registrationii. VAT registration
iii. Tax Clearance Certificate
iv. Bank Guarantee
v. Joint venture agreement in case of Joint Venture
vi. Qualification Information
5. The bid will be opened in specified day in the presence of representative of bidder. But absentee of bidder will not affect to opening a bid. Bid of a contractor whose password is not available till bid opening time, will not be opened. The contract is awarded to appropriate bidder and the information about awarded contract will be published on the portal
6. In case of e-submission of bid, the bidder shall be required to submit the original documents consisting of Qualification Information, Special Conditions of Contract, Supplementary Information and other clarifications for verification purpose upon notification to do so from the CAAN. CAAN will recommend for black list to the contractor whose original documents will be found different from uploaded documents.
7. The contractor can bid electronically or manually in the form of hardcopy to the office. But, one contractor can choose only one method. The bid will be cancelled if one contractor submit same bids in both ways.
8. The bided contractor can not edit his/her bid once send. But he/she can cancel/withdraw his bid.
9. The e-tender system will accept the e-submission of bid from the date after publishing the notice and will automatically not allow the e-submission of bid after the deadline for submission of bid. The standard time for e-submission is Nepalese standard time as set out in the server of CAAN
Fig: process of e-submission of bid